How to submit a proposal:

Checklist for faculty/unit staff

1. Conceive a project, prepare outline of the project proposal or application, identify potential sponsors (OSP can assist ).
2. Discuss proposed project with Chair and College Associate Dean for Research and obtain commitment for reassign time and institutional resources for any required in-kind or cash contributions.
3. For multidisciplinary projects, work with participating faculty in other departments to define work plans and identify associated costs.
4. Prepare a project budget using the Multi-Year Budget Worksheet . This Excel worksheet will automatically compute benefits and indirect costs ( F& As ) using current rates.
5. Projects involving other institutions as subcontractors require a letter of intent to participate in the project. This letter should be signed by an authorized representative of the participating institution and be accompanied by a statement of work and a budget.
6. Alert OSP about project two weeks prior to submission deadline date for advice.
7. Arrange for clearances from relevant university research compliance committees:
   
   Human Subjects
   Animal Welfare
   Hazardous/Chemical Waste
   Radioactive Materials
   Hazardous/Biological Materials
   
8. Assemble application in final draft form and check for adherence to sponsor requirements.
9. Complete internal processing forms and obtain necessary signatures from relevant faculty, chairs and deans. The forms include:
   Internal Processing Form
   Abstract
   Project Classification Form
   Multi-Disciplinary Project Apportionment Form , if needed
   Request for University Cost-sharing of Facilities and Administrative Costs , if needed.
   Copy of e-mail message from IRB confirming submission and that review is pending. Note: Full IRB approval is not required to submit a proposal.
   
10. Submit all proposal and internal processing forms to OSP for review, institutional approval and signatures at least 5 working days prior to submission deadline.
11. Transmit application to sponsor on or before the proposal deadline.
12. Send a copy of any Sponsor correspondence immediately to OSP, especially notices of award or rejection. Upon receipt, OSP will negotiate awards (for contracts, this might take time) and recommend establishment of a grant or contract account.
13. Begin project upon receipt of notice of grant/contract account establishment.
14. Monitor technical and financial progress of the project.