|
|
Post-Award Administration
This phase includes all activities from award to closeout
of the project. A number of university offices
participate in a grant. s administration during this
phase. A good reference book that describes the . nuts
and bolts. aspects of post award administration is the
Project Administration Handbook. It has been
provided to all school and departmental unit liaisons
and should be available in all unit offices.
1. Project Director begins execution of the project.
2. OSP acts as administrative liaison between the
project director and the sponsor to help resolve
problems when necessary.
3. Requests to sponsors for project changes should be
brought to OSP for review and signature. OSP
transmits approved requests to the sponsor or to the
Office of Grants and Contracts for information or
action, as appropriate. Examples of changes are:
a. Budget Transfers.
b. Time Extensions.
c. Amendments and modifications of the workscope.
d. Requests for additional funds (check with OSP to
determine whether a supplemental application is
necessary).
TIP: Grants Administration and OSP can approve
some budget changes and time extensions without
explicit sponsor approval, thus shortening the time it
takes to approve such changes.
4. Financial administration of the grant award is
performed by the Office of Grants and Contracts.
Services include:
a. Arranging payment of all legitimate charges against
a project. s account.
b. Preparing and processing invoices to sponsors and
subcontractors (except for clinical trial studies).
c. Preparing all financial reports for sponsors.
d. Reporting monthly to project directors on grant
account activity.
e. Providing notice of pending award termination 45
days prior to termination.
5. Inventions/Discoveries, Disclosures and Patents.
a. Project Director contacts the ECU Office of
Technology Transfer to initiate disclosure of potential
inventions or discoveries. The Office of Technology
Transfer will coordinate appropriate review by the
ECU Patent Committee.
b. Project Director works with the ECU Patent
Committee and the Office of Technology Transfer to
determine the invention. s patentability, potential
markets, and possible licensees and pursues a jointly
agreed upon course of action.
c. OSP Role:
1) Provides referral to ECU Office of Technology
Transfer.
2) Reviews sponsor requirements and initiates
appropriate actions for externally funded
inventions/discoveries.
TIP: Don. t throw away your rights! The definition of
an invention or discovery is broad and the products of
your research may qualify. Contact the Office of
Technology Transfer to determine the patentability of
your work.
6. Termination/Close-Out of Grants
a. Project Director provides sponsor with final
technical reports and provides a copy to OSP.
b. Project Director prepares invention report, if
required, and submits it to OSP for transmission to
sponsor.
c. Office of Grants and Contracts prepares and
submits required final financial reports to sponsor.
Back to Table of Contents
|
|
