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ECU Administrative Procedures for Contracts and
Agreements
A Step By Step Guide
Contracts and agreements are administratively more
complex than grants. These funding instruments legally
obligate the university to provide a service, including
research, or produce some product for the sponsor.
Other issues such as control of publications emanating
from the project as well as ownership of the data and
all patent rights, are also involved. Therefore, in order
to protect the rights of the faculty and the university,
each draft contract or agreement must be reviewed by
OSP for these and other related issues and negotiated
with the sponsor. The final negotiated agreement must be
signed by the Director of Sponsored Programs, as the
designee of the Vice Chancellor for Research and
Graduate Studies for it to be binding on the university.
Signatures of chairs or deans are not sufficient to
legally execute a contract or agreement, and such a
document is not considered legally binding.
This Guide discusses the administrative life cycle of
contracts, cooperative agreements, and material
transfer agreements for research, instructional,
training and service projects. It will cover submission of
proposals, negotiations with the sponsor, pre-award
processing and post-award administration. The Guide
will focus on university, state and sponsor required
paperwork and processing. It will also contain tips to
help minimize problems. The figures contained in
Appendix A summarize the major steps in proposal
submission, contract negotiation, and award
processing. Appendix B lists the types of contracts and
agreements covered by this document and Appendix C
discusses the primary issues that need to be considered
in contract and agreement negotiation.
Continue to information about Initiation of Contracts.
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