Directions for the Internal Processing Form

Internal Processing Form (GA 3.81)
This form is submitted to UNC General Administration, so please complete it
accurately. The information given here is for internal purposes only and will not be
forwarded to the funding agency. General instructions are listed below. If you
have specific questions about the form, please contact one of the OSP offices.
[Contact Information Sheet]

Section 1:

Type:
Check only one type of proposal.
Proposal Number: Leave blank.
OSP will assign a 6-digit proposal number in addition to the 002923
identifier that tells General Administration the proposal is from ECU. This
number is used to track the proposal at ECU and UNC-General
Administration.
School/College/Administrative Unit, Institute/Center, Department:
Fill in the department, school (or equivalent for non-academic units) and
the name of the center (if applicable) for each Principal Investigator/Project
Director from ECU. See item 7 for listing off-campus investigators.
Proposal Title:
Should be succinct and aid in identifying the project. Please do not use
phrases such as "an agreement with" or "an application for." Develop a title
which describes what you are proposing to do. Please be consistent: use
the same wording in all places where the title is called for or where you are
referring to the program or project. Titles longer than 130 characters will be
shortened in the OSP database.
Principal Investigator/Project Director( s):
Only permanent ECU faculty and/or staff are typically eligible to submit
proposals. [ECU Policy on Eligibility]     

Section 2:

Funding Agency:
List the name and address of the funding source here.
Proposed Start and End Dates:
Please give exact dates in mm/dd/yyyy.
Current Year Request:
Enter the amount requested for the first year of multiple-year requests only.
Total Amount Requested:
Enter total dollars requested from this funding source, not the total budget
(which may include matching requirements from the University or from
some other source. If ECU will subcontract to another institution, include
that subcontract in the amount requested, since those funds will flow
through ECU.

Section 3:

If "yes", attached an explanation on a separate sheet.

Sections 4 & 5:

A "yes" answer to either of these items will require the approval of the UNC system President. Please explain on a separate sheet of paper.

Section 6:

• If the proposal budget includes cash matching or cost sharing, the answer
  to Item 6a is "yes". Please indicate by checking the boxes for cash
  matching and cost sharing which (or both) is applicable to the proposal.
  
• If matching or sharing is required by sponsor, the answer to 6b is "yes".
  
• If 6c is "yes" the Department Head and Dean signing the form will be
  obligating their unit's resources for the project.
• If 6c is "no", please explain on a separate sheet.
  
  Signatures at the bottom of the form by the chair and dean
  indicate that the academic unit supports the project,
  approves any reassigned time of faculty indicated in the
  proposal, and that it will provide the required staff,
  facilities, and cost sharing/matching funds, if required.

Section 7:

List any additional external institutions and/or organizations collaborating
on the project here. Do not list the name of the funding agency entered in
Item 2.
If you are subcontracting to off-campus individuals/organizations, list
subcontractors here.

Section 8:

If the proposal involves research with human or animal subjects,
radioactive material or known hazards, check Item 8 yes and indicate date
or expected date of review and status. (A - Approved, P - Pending, E -
Exempt)

Human Subjects:

 ECU policy requires that all research projects involving human
 subjects be reviewed by an institutional official or a designated board
 before their initiation. [IRS Policy]

Animal Subjects:

If research with animals is involved, Federal regulations require all
research proposals to federal agencies involving vertebrate animals
to be reviewed and approved by an institutional committee prior to
the award of funds. ECU Faculty Manual, Appendix S, describes
ECU policies on animal welfare in research. Please obtain the initials
of the secretary of the Animal Care and Use Committee (ACUC).
[Animal Testing Policy]

Hazardous Materials:

If you have a question about whether a review is required for
radioactive, biological or chemical hazards, please consult OSP or
the Office of Environmental Health & Safety. [Hazardous Materials
Policy]

Section 9:
The answer to Item 9a is usually "no". If otherwise, please talk to
OSP.

Section 10:

• If the proposal includes new personnel, additional space, renovated
  space or installation and/or maintenance of equipment mark 10a
  "yes" and indicate all that are required.
• If 10a is checked "no", 10b and 10c are left blank.
• If 10a is checked "yes", then 10b should be checked "yes" if you
  have your dean's and chair's approval of the proposed budget. If not,
  contact asp.
• In the case of equipment, 10c must also be checked. If you check
  "no", contact asp.

Section 11:

If approval is required for the use of a campus facility mark 11 "yes".
Also fill in the name of the facility and indicate if a fee is required and
if approval of the facility is pending or approved.

Section 12:

State Clearinghouse requirements will be stated in Federal agency
announcements. Discuss this with asp well in advance of proposal
submission.

Section 13:

Check "yes", if applicable.

Sections 14 & 15:

Classified research is not normally authorized at ECU. The
Chancellor's approval will be required in advance for the conduct of
classified research.

Section 16:

Item 16 should be checked "yes". All faculty must complete an
annual disclosure of possible conflicts. If you have not completed
your annual disclosure, please see the University's Conflict of
Interest Policy and speak with OSP.

Support Signatures

Please be sure that the Internal Processing Form has all required
clearances, together with the dated signatures of the Principal Investigator
/Project Director and the Department Chair, Institute or Center Director (if
appropriate), and Dean before sending the to OSP( 2906 Greenville Centre or
Medical School 1N11 Brody). If more than one Investigator is listed in
Section One those parties and their unit heads must also sign the
Form. OSP will obtain the Chief Finance Officer and the
Chancellor/Designee (Richard Best).