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Cost-Sharing Commitments
Definition: Cost Sharing - The sharing of the costs of performing the proposed project between the sponsor and the
University. Cost sharing may be either in-kind (e.g., faculty time) or an actual cash match. Cost sharing involves the
commitment of significant University resources. The appropriate University official at the department, school, division, or
university level who is responsible for the specific resources must approve these commitments. The sponsor, as a condition of
application, may require university cost sharing; however, the proposed cost sharing should not exceed the sponsor-required
level of such cost sharing.
Directions: If your proposal has either in-kind OR cash match cost sharing, use the form "Cost Sharing Commitments" to
document approvals for any ECU cost sharing. Only complete the sections of the form that pertain to your situation. For
example for direct costs, if your department is providing all the direct cost sharing, only the dept/school portion in the top half of
the form should be completed. The cost sharing items should be named, the appropriate box for in-kind and/or cash match
checked, and the amount of the cost sharing indicated. For in-kind cost sharing, use the corresponding dollar value for the
amount of cost sharing, e.g., faculty time, use the prorated portion of the faculty salary. The signature of your chair (required)
indicates his approval of the commitment. For cash match cost sharing, the ECU account number containing the cost shared
funds may be entered at time of submission but must be completed at time of award.
Obtaining the approval of cost sharing commitments from individual schools, divisions, or the central university administration
(and corresponding signatures of deans and vice chancellors on the form) may require separate requests or other
documentation as required by these levels. Please check with your school or division before completing the form.
F & A cost sharing requires university level approval by the Vice-Chancellor for Research and Graduate Studies or his
designee. Except in one circumstance, this approval requires significant justification. It is also subject to certain limitations
based on policy. Please contact OSP for guidance, if you wish to obtain F & A cost sharing. The one exception to this need
for justification is non-profit sponsors who by their own general policy prohibit the use of their funds for F & A costs. In this
case, only a copy of the policy is required to obtain university approval.
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