January 16, 1996
Grant &
Contract
Budget
Reallocation
Policy and Procedure
The purpose of this policy is to create an incentive for departments to encourage their faculty to submit proposals for sponsored projects including funds to cover faculty reassigned time. To do so, all unexpended state salary funds generated by grant and contract faculty reassigned time will be reallocated to the operating budget of the department. The reallocation will consist of all direct salary (excluding fringe benefits) that is generated above the amount of any replacement personnel hired to cover the duties of the reassigned time personnel. The responsibility for initiation of the reallocation request will be that of the generating department following the procedure listed below.
Departments requesting salary reassigned time reallocation must adhere to the following procedures:
1. At the time of salary expenditure reallocation from state funds to grant or contract funds, a Grant and Contract Budget Reallocation Form (attached) should be prepared and submitted through proper channels to the University Budget Office requesting that excess reassigned time salaries be verified and transferred to the generating departments operating funds. Requests for reallocation must be renewed on a yearly basis. Upon completion of the process, proper notification will be given to the department as well as the Division of Research & Graduate Studies.
Upon receipt of a Grant of Contract Budget Reallocation form, the following procedure will occur:
1. The University Budget Office will review the form to make sure that the proper reallocation amount has been requested. If the amount requested is deemed appropriate, the transfer will be made and a copy of the paper work returned to the receiving department.
2. If it is deemed through the above review process that the requested reallocation amount does not appear to be correct, the generating department will be notified with an explanation of why the difference exists. Upon receipt of a corrected budget reallocation form, the procedure in section C.1. will be followed for approval.
[The Grant and Contract Budget Reallocation form for faculty salaries is located at: http://www.research2.ecu.edu/OSP/facultyreassignedtimeform.doc. It is a MS Word document formatted as a form.]