East Carolina University

Policy on Distribution of F & A Cost Recoveries

Approved September 15, 1999

Effective January 1, 2000

Recovered Facilities and Administrative (F & A) costs will be used to promote grants and contracts at ECU. All F & A recoveries will be distributed in the following manner:

1. 10% of all recoveries will be returned to the originating department to be used at the discretion of the departmental chair for promoting new grant and contract activity or supporting current activities, e.g., purchasing shared equipment, travel to meetings and sponsors, matching funds for new proposals, etc.

2. 10% of all recoveries will be returned directly to the originating faculty members’ departments for the benefit of these faculty members. It is the intent of this policy that the department shall share these funds with the PI/PDs responsible for their generation. The funds should be used to promote the individual faculty member’s scholarly, instructional, or public service activities, e.g., travel to professional meetings for self or students, equipment purchases, etc. This 10% represents an additional amount above the amount given to the departments.

3. The remainder of the recoveries will be used by the Division of Administration and Finance to cover F & A costs which are not covered by state appropriations. Any funds not needed for this purpose will be distributed to the Divisions generating the funds and the Division of Research and Graduate Studies as specified in our current policy. These funds will then be used to support institutional research initiatives.